Participant Management Softwarefor Professional Event Management
Optimize your attendee management with Sweap. From registration to a smooth event, our platform ensures efficiency and data protection. See how Sweap revolutionizes event organization and enables no-show rates below 11%.
You struggle with the effective management and segmentation of subscriber data.
Without precise data management, you may miss opportunities to target your participants.
You are concerned about the issue of data protection when processing participant data.
Data protection compliance is not only required by law, but is also crucial for the trust of the participants.
You find it difficult to set up participant registration quickly and efficiently.
Simple and fast configuration of the registration is crucial to avoid losing time when creating events.
You fail to integrate participant management tools into existing CRM systems.
A lack of integration with your existing tools can lead to duplication of effort and data loss.
You encounter difficulties in efficiently analyzing participants after the event.
For successful post-event communication, you always need to know exactly who was at your events and who was not.
You experience problems with a smooth and error-free check-in process on site.
Efficiency and speed at check-in are crucial for making a positive first impression on your event attendees.
How to Inspire Your Event Attendees
Whether for event registrations or exciting insights into your event data: Digital event and participant management can be so easy - with Sweap.
Powerful and clear
No More ManualExcel-Sheets
All participant data in one place - always up to date. Use guest categories, properties and tags to categorize your guests.
Seamless integrations
Sweap Integrates into Your Favorite Tools
Reliable transfer of guest data between your CRM and Sweap to promote personalization and data protection and to avoid and break down data silos.
Event registration
Online Registrationfor Your Event
Customized registration forms for your needs. Collect important attendee data to reliably personalize your guests' event experience.
Guaranteed data protection compliance
Security of Your Attendee Data
Our participant management software meets the highest security standards. We guarantee compliance with all data protection regulations, including the GDPR.
On-site check-in
Event Check-inwith Style and Efficiency
No long queues, no waiting times. Your participants experience a quick check-in and can take part in the event immediately. A perfect first impression!
Event ticketing
Sell Event Tickets Online
Generate revenue and increase event ROI with event ticketing. Benefit from unlimited ticket categories and the most common payment methods and service providers.
You Are in Good Company!
Sweap supports hundreds of companies in the planning, implementation & evaluation of events.
Find out how the FUNKE Media Group uses innovative solutions in Sweap to standardize its event management processes, connect 6 locations, increase the number of participants and strengthen data protection.
By implementing Sweap, we have not only been able to standardise our event management processes across all locations, but we have also seen a significant increase in the number of attendees. Sweap has become an essential tool.
Laura BlankenburgTeam Lead Events & Marketing, FUNKE Mediengruppe
Why choose Sweap?
Absolute Data Security
We understand data protection - and can guarantee it:
Servers in Germany
Certified data encryption
100% GDPR-compliant
Events in under 10 minutes
Automation does the heavy lifting for you when creating events.
Standardized process
Websites & email templates
AI-supported text creation
Premium Support
First-class technical support from our highly rated Customer Success Team.
Chat & telephone
In English and German
Detailed Support Center
Sweap as Participant Management Software
Sweap makes processes such as email marketing, guest management and event registration more efficient and works for hybrid, in-person and virtual events. You also get detailed reports to help you improve your event program.
How Sweap's Participant Management Software Works
Sweap's event creation accelerates the creation of your event.
Easily create registration pages and plan e-mail communication.
Organize your event in person, hybrid or online with Sweap.
Gain actionable insights to make important decisions for your next event.
5 Reasons Why You Should Use Participant Management Software
1
Better communicationfor your event
Attendee management software helps you to promote your events more effectively and efficiently. With Sweap, you can easily manage your event communication and ensure that your events are successful.
2
Save timeon repetitive tasks
Create templates for every event format. Automate email campaigns and guest lists. All these features will quickly add up and save you a lot of time.
3
Building long-term relationships with participants
Ideally, participants will stay in contact with you before, during and after your event. Event planning software helps you to implement efficient and targeted communication plans.
4
Maintaining an overview of participant management
Guest lists take a lot of time and are prone to errors. With the right tool, you automatically ensure that your guest data remains up-to-date and organized.
5
Organize your event on site, hybrid or online
With attendee management software, you can not only check in hundreds of attendees in person via an app, but also run your events virtually.
Without them, there is a risk that something will go wrong at your events.
It will be harder to keep track of the status of your event. Checking in will take longer, leading to long queues. In comparison, event planning software offers a check-in app that leads to a quick check-in.
Manual data entry is also prone to errors. With an automated guest list, you always have an organized overview of your attendees.
Another important function of event planning software is analytics, which helps you make data-driven decisions. By analyzing your event success, your events get better with every iteration.
Answering the following questions will help you choose the right event planning software:
Where do you want to hold your event?
How many events do you want to hold?
How many participants do you expect?
Which functions do you need?
Which data security standards must be met?
Attendee management software offers a range of tools and features to help you organize, promote and run your events.
Event management tools can save time and help you keep track of the status of your event. The software helps you to communicate with participants and organize data. This way, attendees will have a better experience and you can constantly improve your event program.
An event management solution is an investment that requires money and time to familiarize yourself with the software. If you rarely organize events and they are not that important to you, it is not worth getting started.
The price depends on the model of the event software.
Sweap's prices starts at 99 euros and scales with the number of users and registrations.
More efficient events. Longer attendee relationships.
Laura Blankenburg Team Lead Events & Marketing, FUNKE Mediengruppe
