event planning software

The Best Event Planning Software for Effective Event Management

Optimize your event planning with Sweap. From registration to a smooth event – our platform ensures planning security and data protection. Sweap revolutionizes your event planning and enables no-show rates of under 11%.

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Companies that trust sweap

Who is Sweap made for?

  • You struggle with the effective management and segmentation of subscriber data.

    Without precise data management, you may miss opportunities to target your participants.

  • You are concerned about the issue of data protection when processing participant data.

    Data protection compliance is not only required by law, but is also crucial for the trust of the participants.

  • You find it difficult to set up participant registration quickly and efficiently.

    A simple and quick configuration of the registration is crucial to not lose any time when creating the event.

  • You need a flexible solution to organize events on site, hybrid or online.

    Modern Event Planning Software supports a range of event formats and offers the necessary technological flexibility.

  • You are having difficulties analyzing participants efficiently after the event.

    For successful communication after the event, you always need to know exactly who was and who was not at your events.

  • You experience problems with a smooth and flawless on-site check-in process.

    Efficiency and speed at check-in are crucial for making a positive first impression on your event attendees.

How to Impress with
Smooth Event Planning

Manage everything from registration to follow-up. Sweap offers comprehensive guest management, customized event communication, guaranteed data protection compliance, efficient on-site check-in and flexible event ticketing.

Powerful and clear

Event Planning Without Excel Sheets

Efficiently manage all guest data in one place and use advanced segmentation for personalized communication and experiences.

Events the way you need them

All Event Formats With one Planning Software

Sweap allows events to be held in a variety of formats – on-site, hybrid or completely online.

Event registration

Online Registration for Your Event

Offer customized registration forms that allow you to collect essential data and customize each event.

Guaranteed data protection compliance

Security of Your Guest Data

Our event planning software meets the highest security standards. We guarantee compliance with all data protection regulations, including the GDPR.

On-Site Check-in

Event Check-In Without Waiting Times

Streamline the check-in process with fast, digital solutions that eliminate long lines and create a positive first impression.

Event Ticketing

Sell Event Tickets Online

Enable easy online ticket sales and support multiple payment methods and ticket categories for flexible pricing.

You're in The Best of Company!

Sweap supports hundreds of companies in planning, executing and evaluating events.

Success story

FUNKE Mediengruppe

Find out how the FUNKE Mediengruppe is standardizing its event management processes, connecting six locations, increasing the number of participants and strengthening data protection through innovative solutions in Sweap.

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By implementing Sweap, we have not only been able to standardise our event management processes across all locations, but we have also seen a significant increase in the number of attendees. Sweap has become an essential tool.

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Laura Blankenburg Team Lead Events & Marketing, FUNKE Mediengruppe

Why choose Sweap?

  • Absolute Data Security

    We understand data protection - and can guarantee it:

    • Servers in Germany 

    • Certified data encryption 

    • 100% GDPR-compliant

  • Events in under 10 minutes

    Automation does the heavy lifting for you when creating events.   

    • Standardized process  

    • Websites & email templates  

    • AI-supported text creation 

  • Premium Support

    First-class technical support from our highly rated Customer Success Team. 

    • Chat & telephone 

    • In English and German 

    • Detailed Support Center 

Sweap as Event Planning Software

Sweap makes processes such as email marketing, guest list management and event registration more efficient. You also get detailed analytics to help you continuously improve your event program.

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How Sweaps
Event Planning Software works

Sweap's “Event Creation Process” speeds up the creation of your event.

Easily create brand-compliant registration pages and plan your email communication.

Run your event in person, hybrid, or online with Sweap.

Erhalte verwertbare Erkenntnisse, um wichtige Entscheidungen für deine nächste Veranstaltung zu treffen.

5 reasons why you should use Event Planning Software

1

Better communication for your event

Event planning software helps you promote your events more effectively and efficiently. With Sweap, you can easily manage your event communications and ensure that your events are a success.

2

Save time on repetitive tasks

Create templates for each event format. Automate email campaigns and guest lists. All of these features will quickly add up and save you a lot of time.

3

Build long-term relationships with guests

Ideally, attendees will engage with you before, during and after your event. Event planning software helps you execute efficient and targeted communication plans.

4

Maintain an overview of guest management

Guest lists take a lot of time and are prone to errors. With the right tool, you can automatically ensure

5

Host your event on-site, hybrid or online

With event management solutions, you can not only check in hundreds of participants personally via an app, but also hold your events virtually.

Your first successful event in just 5 steps.

How Sweap works

FAQ

Without it, your event runs the risk of being poorly organized.

It will be harder to keep an overview of your event status. Check-Ins will take longer, which will result in long queues. In comparison, event management tools provide you with a check-in app that lead to fast check-in.

Also, manual data entries are error-prone. With an automated guest list, you always have an organized overview of your attendees.

Another important feature of event solutions are reports that help you make data-driven decisions. By analyzing your event performance, your events get better with each iteration.

The following criteria help you choose the right event management tool:

  • Where do you want to host your event?

  • How many events do you plan on running?

  • How many attendees do you expect?

  • Which features do you need?

  • Which data security standards must be met?

Event Management Software have a suite of tools & features that help you organize, promote and host your events.

Event tools can save you time and help you keep an overview of your event's status. They help to communicate with attendees and keep their data organized. That way, your attendees will have a better experience and you are able to improve your event program constantly.

An event management solution is an investment that requires money and time to get used to the software. If you run events infrequently and they are not important for you, it might not be worth it to get started.

It depends on the model of the event management tool.

Sweap's pricing starts at 99 Euros and scales with the amount of users and registrations.

More efficient events.
Longer attendee relationships.

Start free or book a demo with an expert.

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4.8/5 ★ on Capterra