Blog
The blog for efficient event professionals.
ChatGPT for Event Professionals: 50 effective Prompts for the Event Industry
Are you an event professional struggling to keep up with the demands of event planning and marketing? Do you spend countless hours on mundane tasks, leaving little time for creativity and innovation? ChatGPT may be the solution you've been looking…"
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Sweap and IBM: A Collaborative Journey
At Sweap, we are driven by our passion for technology and our dedication to revolutionizing event management. We are committed to transforming events into the most valuable marketing channels ever. …
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5 Years GDPR A Comprehensive Review of Recent Changes in the Event Industry
Discover the evolving landscape of data protection in the event industry since the implementation of GDPR. From the highest penalties for violations to key considerations for event professionals, …
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Will ChatGPT Change the Way We Plan Events?
Event planning and its associated marketing can be dynamic and demanding. You require a wide range of abilities to succeed in your event planning business. Read on to learn how ChatGPT and other AI …
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The Event Attendee Journey
Like the stoics of old, planning for the worst enables us to foresee weakness then adapt to perform at our best. This is the core purpose of the event attendee journey map. In this blog, we’ll explain …
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The Ultimate Event Marketing Guide 2023
The pre-pandemic events marketing playbook is no longer fit for purpose. It is in dire need of a rewrite for the new world of events. Fortunately, that’s exactly why we’re here. The following guide is …
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Event Management Software: Guide 2023
Event management software that helps event organizers plan, execute, and evaluate their virtual or hybrid event is all the rage right now. Are you still unsure whether you need something like this or …
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Virtual Trade Fairs: Ultimate Guide 2023
If the visitor can't go to the trade show, the trade fair has to go to the visitor. You can find out here how this works in detail, what virtual trade fairs look like, how they are organized and what …
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Successful Live Streaming of Events
Successful event live streaming still is a challenge for many event managers. We show you what's important, where common mistakes are made and how to plan successful live-streaming that excites …
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The Perfect Event Invitation: 2023 Guide
A good invitation is the basis of a successfulevents. It invites, informs and, in the best case, makes people want the event so much that the recipient can't help but accept. …
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Virtual Events: Ultimate Guide 2023
Without question, Corona has turned the events industry upside down. But this is no reason to put your head in the sand: Times like these are also the chance to open up new possibilities in event …
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The Most Important KPIs for Your Event
By evaluating your event KPIs, you make the success of your event measurable and can then take optimisation measures to meet the interests of your target group even better and therefore increase …
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Best Tools for Virtual Events and Conferences 2023
We will support you and show you which video conferencing tools we have tested and which one best suits your requirements best. Read all from the most important information the essential steps to set …
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Virtual Workshop: Ultimate Guide 2023
What if that much-needed workshop can only take place virtually? Don't lose your cool, we've researched and summarized the best 10 tips for planning, productive execution and happy participants. …
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Virtual Events - What to Consider According to the GDPR
A meeting with the stakeholders at 5 p.m. and an evening meeting with the team members who are scattered far and wide - before Corona, that would have been impossible to reconcile. Thanks to virtual …
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Hybrid Events: 2023 Guide
Challenging times have always brought innovative news. New event concepts such as hybrid events are currently on everyone's lips. We explain what this is all about. …
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SWOT Analysis for Events
The SWOT analysis - dusty theory or a helpful tool for event management? We will explain how it works and how you can use the SWOT analysis to plan your event. …
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Top 10 Event Planning Tools for Successful Events in 2023
From goal setting, budgeting, coordination up until execution, lots of activities are involved in the run-up to an event. Unfortunately, these activities present challenges to event professionals …
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10 Things Event Attendees Will Expect in the Future
It is difficult to predict the exact future expectations of event attendees, as they can vary depending on factors such as demographics, event type, and location. Wondering what will be important in …
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Event Budget: The Guide for Your 2023 Event Marketing Cost Planning
After setting your objectives and goals, establishing an event budget is an essential step in your planning process. Find out how to set your event budget in 2023! …
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Event Tech Stack
Does your current event tech stack live up to today's event-related challenges? Or is it time to take a deep look at what is working and what is not? Find out more in our webinar recording. …
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50 Event Planning Statistics for Your Marketing Strategy
50 essential event industry statistics. New insights into the event industry to perfect your event marketing. …
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Event Data: The Golden Ticket for Marketing & Sales
Events create plenty of data collection opportunities for your organization. However, you probably didn't know that this data can also be useful to your marketing and sales teams. Find out more. …
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8 Unique Virtual Gift Ideas to Impress Your Event Attendee
Are you looking for inspiration for the perfect gift for your virtual event? Then you are in the right place! We have researched and listed our top 5 virtual give-aways for partners, sponsors or …
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Event Insights
Sweap's new Insights feature: valuable event data to boost your event ROI. Find out now how you can use event data to improve your event success. …
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How to Close the Event Value Gap
Understanding the value that you can offer your contacts between your events is crucial to leverage your event's full impact. Sophie Ahmed (Hubilo) and Florian Kühne (Sweap) explained how event profs …
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5 Strategies to Build a Functional Slack Community
Our current world is becoming increasingly online and digital. The same applies to our digital communities in events. Slack might be your solution. …
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Web Builder
Simple-to-use yet flexible; purpose-driven yet dynamic – our new web builders are already making event professionals lives easier. Find out more about our newest feature. …
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Event Creation Process
Creating your event in under 5 minutes? What sounds like a surreal idea to many event profs, is now reality: the Sweap Event Creation Feature is now released and ready to use. Find out more here. …
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Post Event Engagement: How to Engage Your Audience After an Event
It takes a lot of effort and resources to host a successful event. You spend money on advertisements, venues, and content to attract the right audience. You've just spent hours preparing for the …
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10 Tools for More Engagement at Virtual Events
Many event organizers have switched to virtual event formats in recent months. The challenge: transforming the benefits of a physical event into a digital one without losing user experience or brand …
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Social Media Marketing for Events
Event marketing requires effective communications for optimum impact. This can sometimes be difficult when you are just getting started. So how do you optimize the event attendee journey to maximize …
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Case Study: SNIPES & Space Jam
One of the biggest streetwear and shoes apparel SNIPES set up their exclusive event for the German launch of the new Space Jam movie entirely using the Sweap platform. …
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Green Events - Sustainable Event Management
Many companies are currently moving to more sustainability - step by step. With the digitalisation of invitation and participant management, you too can significantly reduce your CO2 emissions and …
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Social Wall - Why You Need a Wall at Your Event
Walls in general create boundaries - a Social Wall removes boundaries and becomes an extension of your event on all social media channels. An exciting way to interact with your guests and an option to …
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Post-Event Follow-Up Emails: Effective Ways to Boost Audience Engagement
Follow-up emails are one of the most effective post-event communication strategies. Here is a brief guide to post-event follow-up emails. …
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What's New(s) at Sweap - January-April
In our January-April update, we show you some of the latest features and functions of Sweap. …
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Case Study: Freeride World Tour
As one of the leading associations for winter sport, the FWT had to offer a flawless event communication and check-in experience to their attendees, while keeping manual and time-intensive tasks to a …
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Lead Generation at Online Events - What About Data Protection?
In the B2B sector, lead generation is an important point that should not be neglected in any marketing concept. Events play an important role in this. …
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Event Marketing Challenges
Since the onset of Covid-19, there has been a dramatic turn of events due to realignments and uncertainties around the pandemic. And the most hit facet of event marketing during the pandemic was live …
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Case Study: Rolls Royce Munich
Rolls-Royce Munich set up their whole event with the Sweap platform. Having a dedicated sign-up and RSVP landing page as well as automated communication, Sweap helped Royce-Royce Munich build an …
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5 Tips on Hosting a Virtual Event
On paper, organizing a virtual event doesn't sound like much of a challenge. What sounds simple in theory, looks different in practice. In this article, we want to share with you the lessons learned …
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Are Events in the Metaverse the Gamechanger?
The hype surrounding the Metaverse cannot be overlooked. Big tech is expanding into the metaverse, committing millions of dollars worth of investment to be a part of what is geared up to be a trillion …
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Event Marketing Guide
Event marketing is a very special form of marketing, combined with an unforgettable experience for your visitors. But what exactly is event marketing and how can it be used successfully? Find out more …
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Engagement at Virtual Events
For 52.3% of English-speaking respondents, engagement rate was the most valuable KPI. But beyond the event marketing buzzword of the decade, what does engagement really mean and how is it …
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Community Marketing
2021 was another year in which we were all somewhat separated from our communities. Yet it was also a year in which community became more important than ever. Find out why you should build yours. …
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We are Sweap!
Tight deadlines, repetitive tasks and sleepless nights in the run-up to an event - this is the reality of today's event managers. We know you're fed up! In 2022, a new era for event professionals …
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Interview with Sweap CEO Florian Kühne
Meet Florian, CEO of Sweap, the first fully integrated Event Efficiency Platform. We talk about the shift in the industry, the challenges of hybrid and why events are the most important marketing …
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What's New(s) at Sweap - December
In our December update, we show you some of the latest features and functions of Sweap. …
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What's New(s) at Sweap - September & October
In our September & October update, we show you some of the latest features and functions of Sweap. …
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Event Success
What makes an event a successful event? We explain what makes the difference - in all planning steps from organization to execution to follow-up. Join us for a look at success factors, helping …
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Sponsorship for Your Event
Event Sponsorship: A very effective marketing tool to increase sales and external funding. Learn more about it here. …
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What's New(s) at Sweap - July & August
In our July & August update, we show you some of the latest features and functions of Sweap. …
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What's New(s) at Sweap - May & June
In our May & June update we show you some of the latest functions and features of Sweap. …
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Measure Event Success Through Event Data
With virtual events, you have access to more data than ever before, from which you can draw valuable conclusions about your target group and their needs. Not sure where to start? We'll walk you …
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Data Protection: Regulations for Photos at Events
Nowadays, pictures are taken at almost all events. We explain what you need to bear in mind in order not to violate the GDPR or the KUG. …
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Live Communication
Live communication is becoming increasingly important for creating intensive brand experiences. Here we reveal exactly what you need to pay attention to. …
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Case Study: Streaming Premiere With Sweap
Together with the communication agency monteundvogdt- Kommunikation aus Berlin GmbH we developed an innovative virtual solution for online film premieres. …
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The Digital Sweap-Christmas Card
In 2020 Christmas will be digital. With a virtual Christmas card from Sweap, you can bring joy to customers and event participants! …
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Case Study: Virtual Trade Fair With Sweap and Vystem
Corona forces event organisers to find creative solutions to carry out your events. Here you can find out how Sweap supported a trade and information fair in the education sector with a smart …
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Guide to the Perfect Registration Form
Registration forms are the easiest way for customers and companies to get in touch. How to perfect your forms and what you need to consider when creating them? Find out here! …
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How to Organise a Festival
Festivals are booming! Hardly any other area of the event industry has experienced such growth in recent years. Here you can find out how to organise your own festival and what you need to be …
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Fire Protection at Events - How, What, Why?
If you want to organize an event, you have to have a few things in mind. One important point that should not be underestimated is fire protection. In this article, we explain what this involves, what …
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5 Problems With Event Guest List Management and How to Solve Them
Guest list management is the key to a successful event. Knowing your visitors and their needs is crucial to create memorable experiences. Find out about the 5 most common problems and how to solve …
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Case Study: IHK's Guest Management With Sweap
Creative use of event software can be the key to successful guest and event management. Read this case study to find out how the Sweap guest registration feature helped the IHK with their regulatory …
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2 Years GDPR - a Well-Intended Review
Hardly any other EU regulation has affected German and European companies as profoundly as the GDPR. Whether a company or a start-up, organisations have been obliged to implement the rules for the …
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11 Tips to Make Your Virtual Event a Guaranteed Success
Virtual event: This does not have to be a boring webinar or a pixelated conference livestream. With a few good ideas and the right tools, it can become an event with real added value that will inspire …
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Categories and Types of Virtual Events
The term "virtual event" can be divided into different types. It is used to describe events with an entire program or certain components designed and implemented virtually. To give you an overview, we …
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Life PR: Carsten Maschmeyer Invests in Sweap
Not only for our own events, but also as a service provider for our customers, we are always interested in innovations and tools that make organization more efficient. …
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In Ceimzeit Test: Digital Guest Management with Sweap
Not only for our own events, but also as a service provider for our customers, we are always interested in innovations and tools that make organization more efficient. That's why we tested the guest …
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The 11th BACB Business Award Goes to Sweap
IDuring the traditional annual meeting, the Business Angels Club Berlin-Brandenburg (BACB) will award the BACB Entrepreneur Prize on 23rd November. This year, the founders of Sweap Development GmbH, …
