Hubspot

Automated data transfer between Sweap and your CRM

How does the integration with Hubspot work?

Compared to the integrations of many other event software providers, this is a two-way integration. This means that data can be exchanged between Sweap and HubSpot in both directions.

This means that you can fill Sweap with relevant attendee data from the CRM before the event and send it back to Hubspot automatically and enriched after the event. This keeps your contact profiles in Hubspot up to date and enriches them with valuable insights from each of your events.

Which data points can be transferred?

With custom fields in both systems, you can automatically transfer any data points before, during and after the event. 



A lot of relevant data is collected before and during the event, e.g. via the registration form or data about a person's attendance - every record flows seamlessly and enriches your contact profiles in Hubspot.

Automation with the Process Engine

Our Process Engine connects Sweap to over 5,000 web services, allowing you to set up automated connections without coding and opening up unlimited possibilities for designing creative and converting participant journeys.

Application example for Hubspot integration

You have saved your contact details centrally in Hubspot and would now like to create a guest list for your next conference. You create this in Hubspot, for example, and synchronise the list with Sweap. From Sweap, you send the invitations to your guest list to check who wants to attend.

In Sweap, you always have a holistic overview of all relevant data about your guests or accounts, e.g. lead status or deal size. Your event managers can prioritise and categorise your attendees at any time.

At the same time, new contacts can register via your Sweap registration page and are automatically synchronised from Sweap to Hubspot. This means that new contacts can also be created in Hubspot through Sweap.

This means that you have the same information available in Sweap and Hubspot at all times.

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Sweap is a very intuitive tool that can be integrated with very little effort. The integration of automation tools, such as ‘Zapier’, which can take over individual processes and access the Sweap environment, is just as simple. This greatly reduces manual effort and allows you to concentrate on the project itself!

Fabian Gisder Multimedia Manager, Infinigate Deutschland GmbH

Our process engine allows you to integrate additional tools into the process. For example, you can send an SMS reminder to your participants' mobile phones. Similarly, event managers can be informed by message when a certain guest category arrives.

As soon as your event is finished, you can send further information, e.g. about the guest's participation, to Hubspot. You can also create and assign important meeting notes and tasks for your sales team in Hubspot. This guarantees a fast and personalised follow-up process. In addition, further actions such as e-mails or workflows can be triggered in Hubspot.