Virtual events have evolved from a temporary solution to a permanent fixture in modern event strategies.
What began as a response to physical constraints has become a deliberate move towards greater scalability, sustainability, and flexibility. They allow you to reach audiences regardless of location, conserve resources, and craft experiences in innovative ways - whether as standalone online formats or as part of hybrid events. The key to success? The right tools.
The 10 Best Tools for Virtual Events
To ensure your virtual event not only functions but also captivates, you need the appropriate tools. From video conferencing to interaction, automation to live streaming—these ten tools help you implement digital events efficiently, target-oriented, and professionally.
Tool 1 for Virtual Events: Sweap
The Virtual Event Platform by Sweap is a user-friendly all-in-one solution for virtual and hybrid events. It brings together livestreams, breakout sessions, chats, polls, and other interactive modules in one centralized platform – seamlessly integrated and fully customizable. Its goal: to create unforgettable virtual experiences and actively foster participant engagement. Thanks to its open architecture, it connects with all leading event tools and meets the highest standards in data protection and operational efficiency.
Thanks to Sweap, our event management processes are significantly more efficient and require much less effort.
Jan PörksenManaging Director of Education & Employment
Tool 2 for Virtual Events: Contentflow
Contentflow is a professional live streaming platform that enables high-quality video transmissions for virtual and hybrid events. With features like live subtitles, multistreaming, and GDPR-compliant data processing, Contentflow offers a reliable solution for demanding live streams.
How Contentflow integrates into Sweap:
Contentflow seamlessly integrates into the Sweap Virtual Event Platform. You only need a Contentflow account and can display the live stream directly on your event platform.
The user-friendly interface and high-quality livestreams create a professional event experience.
Tool 3 for Virtual Events: Slido
Slido is an interactive Q&A and polling tool that allows your participants to actively engage in your event, ask questions, and vote. Especially at large events, it is excellent for involving the audience. Even at conferences or internal meetings, Slido offers functions like live polls, quizzes, and word clouds to break the ice and promote collaboration.
How Slido integrates into Sweap:
Slido seamlessly integrates into the Sweap Virtual Event Platform. With a Slido account, you can display interactive elements like Q&As, polls, or quizzes directly on your event platform. Learn more.
Why we love Slido:
Slido offers a user-friendly interface for moderators and makes it easy to manage live questions and polls efficiently. Its integration with Sweap ensures a smooth and interactive event experience.
Tool 4 for Virtual Events: Zapier
With Zapier, you can connect your event management software with over 5,000 other web services. Automated connections, called Zaps, can be set up in minutes without programming effort, automating your daily tasks and creating workflows between apps that would otherwise not be possible.
How Zapier integrates into Sweap:
You can access Zapier directly within Sweap. Learn more.
Why we love Zapier:
Zapier lets you connect Sweap with over 5,000 other web services.
Tool 5 for Virtual Events: Zoom/Teams
Most people are probably familiar with Microsoft Teams and the video conferencing tool Zoom. That's why we include them here: they are popular, easy to use, and still the most reliable market leaders. The tools support you in holding meetings, conferences, webinars, or meetings online, and when integrated into a Virtual Event Platform, you have all the possibilities at your disposal!
Teams also offers numerous functions for organizing entire teams. You can chat, make calls, hold larger meetings, and work together on documents. Teams also has its own calendar function.
How Zoom/Teams integrate into Sweap:
You can embed your Zoom/Teams meeting directly into the Virtual Event Platform and control it from there. Learn more about Zoom and Teams.
Why we love Zoom/Teams:
These two tools are so widely used that most people are already familiar with them, making them especially accessible. Zoom is also very easy to integrate with Sweap.
Tool 6 for Virtual Events: MootUp
MootUp offers an immersive 3D event platform that allows virtual events to take place in fully customizable environments. Participants can interact as avatars and move through virtual spaces, creating a truly unique event experience.
How MootUp integrates into Sweap: MootUp is fully integrated into the Sweap Virtual Event Platform. When entering the virtual world, participant data is automatically transferred to ensure a seamless experience.
Why we love MootUp:
The combination of a 3D environment and easy integration with Sweap makes it possible to design virtual events that are both interactive and engaging.
Tool 7 for Virtual Events: Fanomena
Fanomena (formerly eventbaxx) offers digital goodie bags. Far too often, physical goodie bags end up unused in the trash. That's why digital solutions are becoming increasingly relevant not only for purely virtual events but also for hybrid and on-site events.
A digital goodie bag that you can fill with discounts, voucher codes, offers, etc. (possibly together with your partners or sponsors) has enormous advantages in terms of sustainability, as well as time and cost, and can be easily designed, filled, and evaluated.
How Fanomena integrates into Sweap:
You only need access to a Fanomena Events account and the Sweap Virtual Event Platform to get started.
Fanomena encourages sponsor investment through its simple and user-friendly interface.
Tool 8 for Virtual Events: Walls.io
Walls.io is a social wall solution that aggregates and presents content from various social media platforms in real-time. This promotes participant engagement and creates a sense of community during the event.
How Walls.io integrates into Sweap:
Walls.io seamlessly integrates into the Sweap Virtual Event Platform. You can easily create your social wall and integrate the link into your event platform.
Why we love Walls.io:
Walls.io increases your event’s interactivity by making participant contributions visible and encouraging active engagement.
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Tool 9 for Virtual Events: Votr
Votr is a voting tool for open and anonymous online voting. It is particularly suitable for virtual meetings or events where decisions and votes are to be made jointly and evaluated directly — of course, in compliance with data protection and legal regulations.
How VOTR integrates into Sweap:
VOTR can be directly integrated into the Sweap Virtual Event Platform. You can embed the survey link into your virtual event and link participant data from Sweap with VOTR to enable secure and personalized voting.
Why we love Votr:
Voting on Votr is anonymous, which makes it ideal for associations and clubs.
Tool 10 for Virtual Events: Click it
WithClick ityour participants can upload a photo of themselves during the event. All photos are then combined into a large mosaic, where everyone is literally part of the bigger picture – even if they are in different locations. The final image can be sent to all participants afterwards as a keepsake.
How Click it is integrated into Sweap:
Click it is fully integrated into the Sweap Virtual Event Platform. Participants can upload photos directly via the event platform, which are automatically added to the mosaic. The integration is seamless and requires no additional effort. Learn more.
Why we love Click it:
Click it provides participants with a meaningful keepsake from the event and is easy to integrate. It fosters a sense of community and enhances interactivity in a creative way.
Conclusion
Virtual events are no longer just a workaround – they’ve become a strategic tool for reach, sustainability, and flexibility. Choosing the right tools is essential to successfully execute digital events.
TheVirtual Event Platform by Sweap offers a central solution to manage every aspect of your virtual event efficiently. With features like livestreams, breakout sessions, interactive modules, and sponsor integrations, you can create a fully customized event experience. Thanks to seamless integration with tools like Slido, VOTR, Click it, and Contentflow, the platform becomes a powerful hub for your digital events.
Sweap allows you to build virtual events in under 10 minutes, automate personalized communication, and generate meaningful event insights – all while remaining fully GDPR-compliant and highly secure.
With the Virtual Event Platform by Sweap, you're not just hosting events – you're creating memorable experiences for your attendees. Take advantage of this all-in-one solution to elevate your event strategy to the next level. If you have questions, our sales team is happy to help.
Jan Pörksen Managing Director of Education & Employment
